National Firm

  • Managed the data of all search firm, write-in and on-campus applicants into viRecruit
  • Updated, reviewed and sent search firm agreement contracts to search firms and tracking executed copies in iManage
  • Analyzed, prepared and sent response letters to all search firm, write-in and on-campus applicants using viRecruit/viDesktop
  • Assisted with law student recruiting during peak season for the summer program and OCI as well as attend events as needed
  • Coordinated and provide administrative support to the team, including, but not limited to: travel, expense report preparation, coding, firm card reconciliations, check requests and invoice processing for incoming first year associates in Chrome River
  • Processed correspondence letters such as candidate acknowledging receipt of application and rejection letters in viRecruit
  • Processed and maintained search firm agreement contracts with recruiters nationwide
  • Assisted with interview schedules by inputting schedules in viRecruit, updating schedules, sending feedback packets, sending Outlook invitations via viRecruit.
  • Reviewed and update viRecruit interviewer profiles with data from change forms, to include adding new hires and updating office locations, support assignments, prepare daily status reports on applicant activity
  • Reserved conference rooms and coordinated catering for recruiting meetings as needed for recruiting team members throughout the firm
  • Developed and/or updated various administrative forms and create and maintained files
  • Assisted broader legal talent team with department projects and/or administrative duties as needed
  • Scheduled appointments and send/receive phone calls, first point of contact for onsite staff and visitors, assisted with logistics oversight for conferences, schedule lunches for practice group meetings, upkeeping of presentable workspace
  • Provided administrative support, including scheduling and coordinating meetings, processing check requests, invoices and expense requests for incoming attorneys, OCI payments, Barbri/Themis/Kaplan payments