Managed the data of all search firm, write-in and on-campus applicants into viRecruit
Updated, reviewed and sent search firm agreement contracts to search firms and tracking executed copies in iManage
Analyzed, prepared and sent response letters to all search firm, write-in and on-campus applicants using viRecruit/viDesktop
Assisted with law student recruiting during peak season for the summer program and OCI as well as attend events as needed
Coordinated and provide administrative support to the team, including, but not limited to: travel, expense report preparation, coding, firm card reconciliations, check requests and invoice processing for incoming first year associates in Chrome River
Processed correspondence letters such as candidate acknowledging receipt of application and rejection letters in viRecruit
Processed and maintained search firm agreement contracts with recruiters nationwide
Assisted with interview schedules by inputting schedules in viRecruit, updating schedules, sending feedback packets, sending Outlook invitations via viRecruit.
Reviewed and update viRecruit interviewer profiles with data from change forms, to include adding new hires and updating office locations, support assignments, prepare daily status reports on applicant activity
Reserved conference rooms and coordinated catering for recruiting meetings as needed for recruiting team members throughout the firm
Developed and/or updated various administrative forms and create and maintained files
Assisted broader legal talent team with department projects and/or administrative duties as needed
Scheduled appointments and send/receive phone calls, first point of contact for onsite staff and visitors, assisted with logistics oversight for conferences, schedule lunches for practice group meetings, upkeeping of presentable workspace
Provided administrative support, including scheduling and coordinating meetings, processing check requests, invoices and expense requests for incoming attorneys, OCI payments, Barbri/Themis/Kaplan payments
